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Conflict of Interest Policy

Employees, officers and agents have an obligation to conduct business within guidelines that prohibit actual or potential conflicts of interest. This policy establishes only the framework within which the MAA wishes the organization to operate. The purpose of these guidelines is to provide general direction so that employees can seek further clarification on issues related to the subject of acceptable standards of operation.

An actual or potential conflict of interest occurs when an employee, officer or agent is in a position to influence a decision that may result in a personal gain for that employee, officer or agent or for a relative as a result of the MAA’s business dealings. For the purposes of this policy, a relative is any person who is related by blood or marriage, or whose relationship with the employee is similar to that of persons who are related by blood or marriage.

No "presumption of guilt" is created by the mere existence of a relationship with outside firms. However, if an employee, officer or agent has any influence on transactions involving purchases, contracts, or leases, it is imperative to disclose to the Executive Director or to the President as soon as possible the existence of any actual or potential conflict of interest so that safeguards can be established to protect all parties.

Personal gain may result not only in cases where an employee, officer or agent or a relative of an employee, officer or agent has a significant ownership in a firm with which the MAA does business but also when an employee, officer or agent or a relative of an employee, officer or agent receives any kickback, bribe, substantial gift, or special consideration as a result of any transaction or business dealings involving the MAA..

The materials, products, designs, plans, ideas, and data of the MAA are the property of the MAA and should never be given to an outside firm or individual except through normal channels and with appropriate authorization. Any improper transfer of material or disclosure of information, even though it is not apparent that an employee has personally gained by such action, constitutes unacceptable conduct. Any employee, officer or agent who participates in such a practice will be subject to disciplinary action, up to and including severing of the relationship with the MAA. Although it is not a conflict of interest to reimburse Council Members for expenses incurred (such as the purchase of supplies or travel), Council Members are prohibited by law from being paid for serving on the Council. Generally, the MAA will not act as the agent or conduit on any grant application or fund-raising effort by an individual or institutional member of the MAA.

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The Medieval Academy of America
6 Beacon St., Ste 500
Boston, MA 02108
Phone: (617) 491-1622
Fax: (617) 492-3303