Print Page   |   Sign In   |   Register
Community Search
Sign In

Election Procedure
Nomination of Candidates for Fellow and Corresponding Fellow

Active Fellows and Corresponding Fellows shall be scholars who have made notable contributions to the advancement of Medieval Studies. Candidates for Active Fellow must be members of the Academy and residents of North America. Candidates for Corresponding Fellow need not be members, and they must reside outside North America.

Any three members of the Academy may nominate candidates for Active Fellow or Corresponding Fellow. All nominations that are prepared correctly will appear on the slate. In order to present a balanced slate, additional nominations may be made by the Fellows Nominating Committee (listed on the Officers page).

A nomination consists of the following:

1) a one-page statement of the candidate's qualifications;

2) a curriculum vitae and bibliography not longer than four pages; and

3) the "signatures" of three members of the Academy.

Please submit items #1 and #2 by mail to the Academy office or as an e-mail attachment (sent to Item #3 can be sent in any format, including e-mail messages from the signatories. 

Please note that nominations are to be kept in strictest confidence, from the nominee as well as from others. 


In order to ensure that fresh elections will be possible each year, the Nominating Committee should aim to establish the number of open slots as that which will bring the Fellowship to about 95% of the set maximum (c.

119 of 125); this amount of leeway should allow for an election annually even if, in a given year, no Fellows take Emeritus status or die. If, however, the roster should drop below about 92% (115), the Nominating Committee should consider expanding the number of vacancies, provided there are always at least twice as many valid nominations as vacancies.

The Nominating Committee is to ensure that the slate contains at least two candidates per vacancy. Although no candidates are held over automatically from one year to the next, the Nominating Committee may reactivate the nominations of unsuccessful candidates in previous elections


The first ballot notification is usually mailed in early January.

Nominees who receive a majority (i.e., more than 50%) of the votes cast are thereby elected. If vacancies remain after the first ballot, a second ballot is conducted. This ballot must be concluded no later than six weeks before the annual meeting of the Fellows. The second ballot contains the names of those candidates who received at least one-third of the votes cast on the first ballot. In the second ballot, eligible Fellows may vote for the number of candidates they wish to vote for, but no more than the number of positions open after the first ballot. Nominees who receive a majority of votes cast in the second ballot shall be elected, but no more may be elected than the number of vacant positions declared for that year.

Voters are instructed to vote for no more candidates than there are vacancies. Within this limit, for the first ballot there is no restriction as to how many or how few candidates are to be voted for; on the second ballot, voters may vote for as many candidates as they wish, but no more than the number of positions open after the first ballot. Ballots without the appropriate number of votes will be invalid. The votes in all ballots are electronically tallied and the results are emailed to all Fellows by the Executive Director.


The Executive Director and the President of the Fellows notify those who have been elected. The outcome of each ballot is reported to the Fellows (including the number of votes received by each candidate). After the balloting, the Executive Director reports the results to the Council and the Nominating Committee. The results are announced to the public at the annual meeting and are printed in the meeting proceedings in the July issue of Speculum. Unsuccessful candidates are not notified since the election process is to remain confidential.


In the year of their election newly elected Fellows and Corresponding Fellows are invited to come to the annual meeting for induction. They may be inducted then or later. The invitations to the annual meeting include a reminder that those who have not been inducted should inform the Executive Director if they intend to be present for induction. The ceremony of induction is conducted at a plenary session sponsored by the fellows and presided over by the President of the Fellows. It consists of the reading of a laudatio, which is prepared by the Orator of the Fellows and the signing of the Fellows book. The book and all relevant files are kept at the Medieval Academy office. The laudationes are printed in the minutes of the Fellows.


Copyright ©2020 The Medieval Academy of America
Opinions expressed by members in print, video, or online represent their personal views, not necessarily those of the Medieval Academy of America.

The Medieval Academy of America
6 Beacon St., Ste 500
Boston, MA 02108
Phone: (617) 491-1622
Fax: (617) 492-3303