Any information that any employee or volunteer learns
about the Medieval Academy or its members or donors, as a result of working at
the Medieval Academy, which is not otherwise publicly available, constitutes
confidential information. Employees may not disclose confidential information
to anyone who is not employed by the Medieval Academy or to other persons
employed by the Medieval Academy who do not need to know such information to
assist in rendering services.
The protection of privileged and confidential
information, including trade secrets, is vital to the interests and the success
of the Medieval Academy. The disclosure, distribution, electronic transmission
or copying of the Medieval Academy’s confidential information is prohibited.
Such information includes, but is not limited to the following examples:
Program and financial information, including information related to staff
members, volunteers, donors, and pending projects and proposals.
Employees are required to sign a Confidentiality Policy
Agreement as a condition of employment. Any employee who discloses confidential
Medieval Academy information will be subject to disciplinary action (including
possible separation), even if he or she does not actually benefit from the
disclosure of such information.
Discussions involving sensitive information should always
be held in confidential settings to safeguard the confidentiality of the
information. Conversations regarding confidential information generally should
not be conducted on cellular phones, or in elevators restrooms, restaurants, or
other places where conversations might be overheard.
Nothing in this policy should be interpreted to refer to,
or to discourage, the reporting of illegal or potentially illegal activities to
legitimate authorities, which is covered under the Medieval Academy’s other
policies detailed in this handbook, such as the "Sexual and Other Unlawful
Harassment Policy” and the "Whistle-Blower Policy.”