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Confidentiality Policy

Any information that any employee or volunteer learns about the Medieval Academy or its members or donors, as a result of working at the Medieval Academy, which is not otherwise publicly available, constitutes confidential information. Employees may not disclose confidential information to anyone who is not employed by the Medieval Academy or to other persons employed by the Medieval Academy who do not need to know such information to assist in rendering services.

The protection of privileged and confidential information, including trade secrets, is vital to the interests and the success of the Medieval Academy. The disclosure, distribution, electronic transmission or copying of the Medieval Academy’s confidential information is prohibited. Such information includes, but is not limited to the following examples: Program and financial information, including information related to staff members, volunteers, donors, and pending projects and proposals.

Employees are required to sign a Confidentiality Policy Agreement as a condition of employment. Any employee who discloses confidential Medieval Academy information will be subject to disciplinary action (including possible separation), even if he or she does not actually benefit from the disclosure of such information.

Discussions involving sensitive information should always be held in confidential settings to safeguard the confidentiality of the information. Conversations regarding confidential information generally should not be conducted on cellular phones, or in elevators restrooms, restaurants, or other places where conversations might be overheard.

Nothing in this policy should be interpreted to refer to, or to discourage, the reporting of illegal or potentially illegal activities to legitimate authorities, which is covered under the Medieval Academy’s other policies detailed in this handbook, such as the "Sexual and Other Unlawful Harassment Policy” and the "Whistle-Blower Policy.”

Copyright ©2016 The Medieval Academy of America
Opinions expressed by members in print, video, or online represent their personal views, not necessarily those of the Medieval Academy of America.

The Medieval Academy of America
17 Dunster St., Suite 202
Cambridge, MA 02138
Phone: (617) 491-1622
Fax: (617) 492-3303
E-mail: info@themedievalacademy.org