of Candidates for Active Fellow and Corresponding Fellow
members of the Academy may nominate candidates for Active Fellow
or Corresponding Fellow. All nominations
that are prepared correctly will appear on the slate. In order
to present a balanced slate, additional nominations may be made
by the Fellows Nominating Committee: Kathryn Kerby-Fulton (chair), Brigitte Bedos-Rezak and Chris Kleinhenz.
consists of the following:
1) a one-page
statement of the candidate's qualifications;
2) a curriculum
vitae and bibliography not longer than four pages; and
3) the "signatures"
of three members of the Academy.
items #1 and #2 in a clear format that can be photocopied for
the mailing of election materials to Fellows; a clean copy sent
by mail to the Academy office or as an e-mail attachment (sent
is preferable to a fax, since faxes are often difficult to read
and photocopy. Item #3 can be sent in any format, including e-mail
messages from the signatories.
and Corresponding Fellows shall be scholars who have made notable
contributions to the advancement of Medieval Studies. Candidates
for Active Fellow must be members of the Academy and residents
of North America. Candidates for Corresponding Fellow need not
be members, and they must reside outside North America.
In order to ensure that fresh elections will be possible
each year, the Nominating Committee should aim to establish the number of open
slots as that which will bring the Fellowship to about 95% of the set maximum
119 of 125); this amount of leeway should allow for an
election annually even if, in a given year, no Fellows take Emeritus status or
die. If, however, the roster should drop below about 92% (115), the Nominating
Committee should consider expanding the number of vacancies, provided there are
always at least twice as many valid nominations as vacancies.
The Nominating Committee is to ensure that the slate
contains at least two candidates per vacancy. Although no candidates are held
over automatically from one year to the next, the Nominating Committee may
reactivate the nominations of unsuccessful candidates in previous elections
The first ballot notification is usually mailed in early January.
Nominees who receive a majority (i.e., more than 50%) of the votes cast are thereby elected. If vacancies remain after the first ballot, a second ballot is conducted. This ballot must be concluded no later than six weeks before the annual meeting of the Fellows. The second ballot contains the names of those candidates who received at least one-third of the votes cast on the first ballot. In the second ballot, eligible Fellows may vote for the number of candidates they wish to vote for, but no more than the number of positions open after the first ballot. Nominees who receive a majority of votes cast in the second ballot shall be elected, but no more may be elected than the number of vacant positions declared for that year.
Voters are instructed to vote for no more candidates than there are vacancies. Within this limit, for the first ballot there is no restriction as to how many or how few candidates are to be voted for; on the second ballot, voters may vote for as many candidates as they wish, but no more than the number of positions open after the first ballot. Ballots without the appropriate number of votes will be invalid. The votes in all ballots are electronically tallied and the results are emailed to all Fellows by the Executive Director.
The Executive Director and the President of the Fellows notify those who have been
elected. The outcome of each ballot is reported to
the Fellows (including the number of votes received by each candidate). After
the balloting, the Executive Director reports the results to the Council and
the Nominating Committee. The results are announced to the public at the annual
meeting and are printed in the meeting proceedings in the July issue of
Speculum. Unsuccessful candidates are not notified since the election process
is to remain confidential.
In the year of their election newly elected Fellows and
Corresponding Fellows are invited to come to the annual meeting for induction.
They may be inducted then or later. The invitations to the annual meeting
include a reminder that those who have not been inducted should inform the
Executive Director if they intend to be present for induction. The ceremony of
induction is conducted at a plenary session sponsored by the fellows and presided over by the President of the Fellows. It
consists of the reading of a laudatio, which is prepared by the Orator of the
Fellows and the signing of the Fellows book. The book and all relevant files
are kept at the Medieval Academy office. The laudationes are printed in the
minutes of the Fellows.